This document is to explain how the SSC handles any personal detail we obtain through our career long professional learning (CLPL) day courses, accredited longer-term training, visits made to our website and requests to join our mailing list.
This policy document will be kept up to date to reflect any changes to the data protection rules and regulations.
Personal and/or work information will be obtained when the SSC receives:
Application to attend a one day course |
Name, work address, job title, email, telephone number, invoice information. |
Application to undertake a longer-term course of study, eg, Braille Competency |
As above, plus home address contact details and date of birth. |
SSC Library Membership |
Name, work address, job title, email, telephone number, invoice information. |
Web search/visit to the SSC website |
|
Participation in an online forum, eg, Scot-VI Forum |
Email and name. |
Email/postal enquiries for information, advice and support |
Name, email contact, postal address. |
Data Protection form to request joining SSC mailing lists |
Name, work/home address, job title, email, local authority, telephone number, area of interest. |
Responses to surveys/reports |
Depending on content, name, local authority, preferences for courses. |
Personal online payments for courses via University of Edinburgh’s ePay system |
Name, work and/or home address, job title, email, telephone number, for course registration. Name, card billing address, credit or debit card details. |
Application to attend a one-day course |
Information collected for a short course will only be used for that course, eg, acknowledgements, confirmations, presentations from the course, follow-up, attendance lists, invoice queries. |
Application to undertake a longer-term course of study, eg, Braille Competency |
Personal data is shared with the SQA for purposes of entries and certification, required by SQA in exercising their statutory function under the Education (Scotland) Act. See SQA’s Privacy Statement: |
SSC Library Membership |
To allow borrowing of books and resources, information on new library purchases, reminders regarding overdue loans and fines, reminders regarding renewal of library membership. |
Web search/visit to the SSC website |
|
Participation in an online forum, eg, Scot-VI Forum |
Emails are sent to group members only. |
Email/postal enquiries for information, advice and support |
Used for the purpose of replying to query - not shared without permission. |
Data Protection form to request joining SSC mailing lists |
Course flyers circulated to mailing list, other relevant sensory information, vacancies for teaching posts, eBulletins. NB: unless a data protection/mailing list form is completed no information will be directly circulated regardless of how many courses/events have been attended at the SSC by an individual. |
Responses to surveys/reports |
To elicit preferences/demand for training or other sensory events. |
Online payments for courses via University of Edinburgh’s ePay system |
Online way to apply/pay for SSC courses and services; managed by the Finance Department, University of Edinburgh: |
Application to attend a one day course |
SSC staff for transactional purposes. |
Application to undertake a longer-term course of study, eg, Braille Competency |
SSC staff and the SQA. |
SSC Library Membership |
SSC staff. |
Web search/visit to the SSC website |
Google Analytics/SSC staff. |
Participation in an online forum, eg, Scot-VI Forum |
SSC staff, any group members who are active on the forum list. |
Email/postal enquiries for information, advice and support |
SSC staff, third party only if deemed to have more expert knowledge of the area, but only with enquirer’s permission. |
Data Protection form to request joining SSC mailing lists |
SSC staff.
|
Responses to surveys/reports |
SSC staff and the Scottish Government. Information regarding numbers of attendances at courses will be collected for reporting to the Scottish Government in Interim and Annual reporting but this is anonymised and no personal information is included. |
Online payments for courses via University of Edinburgh’s ePay system. |
University of Edinburgh staff, SSC staff. WorldPay (UK) Ltd, a third-party company which processes card transactions. WorldPay do not share your information with any other organisation or use it for any purpose other than processing card transactions. |
All information is treated confidentially and held on password protected computers/ databases.
Application to attend a one-day course/event |
Once anonymised information has been captured for reporting to the Scottish Government the personal information it is based on will be securely destroyed - maximum of 18 months from event. |
Application to undertake a longer-term course of study, eg, Braille Competency |
Uncontracted Braille: 1 year from completion date of last cohort member of a particular intake year. |
SSC Library Membership |
For duration of membership. |
Web search/visit to the SSC website |
See website privacy policy. |
Participation in an online forum, eg, Scot-VI Forum |
The forum is managed by the SSC via the University of Edinburgh. Email addresses are stored and monitored using SYMPA software. Access to the list is by a password-protected login, list members can review and amend their subscription at any time. Deletion of own posts on request. |
Email/postal enquiries for information, advice and support |
Maximum 18 months. |
Data Protection form to request joining SSC mailing lists |
Until individual unsubscribes or email is undeliverable. |
Responses to surveys/reports |
No personal information is retained past the reporting stage. |
Online payments for courses via University of Edinburgh’s ePay system |
Cookies are used on ePay in order to provide online store functionality. See https://www.epay.ed.ac.uk/help/privacy-cookies |
By email |
New email address?
|
By post |
Write to the Administrator, Scottish Sensory Centre, Moray House School of Education, University of Edinburgh, Paterson's Land, Holyrood Road, Edinburgh EH8 8AQ |
Telephone |
0131 651 6501 |
Unsubscribe link |
Emails and eBulletins etc will be circulated with an unsubscribe option. |
The SSC website uses cookies. Cookies are typically stored on your computer's Internet browser by default. The purpose of cookies is to store settings and information for web pages that you have accessed.
Cookies are present on the SSC Website for:
GA4 property now used. Cookies used are under review.
| Name | Data stored | Purpose | Expires |
|---|---|---|---|
| _ga, _gat | A random unique number or string of letters and numbers to identify your browser, the times and dates that you interacted with the site recently and the marketing materials or referring pages that led you to the site. | Google Analytics is a web analytics service provided by Google, Inc. ('Google'), to help us see how our website is used. In doing so information about your use of our website may be transmitted to Google and stored on servers in the United States. IP addresses, which can be used to identify an individual user, are anonymised by Google Analytics. The data collected by Google Analytics is used to analyse how frequently the same people revisit the University website, how the website is found (from advertising or referring websites), and which pages are most frequently viewed. This information is combined with data from thousands of other users to create an overall picture of website use, and is never identified individually or personally and is not linked to any other information we store about you. | The longest lasting cookie expires 2 years after your last visit to the website. Others are deleted 6 months, 30 minutes and the moment you close your browser. |
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