Access Technology for Children and Young People with Visual Impairment
Tuesday and Wednesday 14 & 15 March 2006
Using keyboard commands
Microsoft Access Database - short cut keys.
| Description | Shortcut Key |
| To display a property sheet | Alt + Enter |
| To quit Microsoft Access, close a dialog box, or close a property sheet | Alt + F4 |
| To toggle between breaking and not breaking on unhandled errors and then step to the next statement | Alt + F5 |
| To toggle between breaking and not breaking in class modules and then continue execution | Alt + F8 |
| To select all visible code in the Module window | Ctrl + A |
| To halt the execution of code or a macro | Ctrl + Break |
| To move to the current field in the last record, in Navigation mode | Ctrl + Down Arrow |
| To display the next procedure | Ctrl + Down Arrow |
| To move to the last field in the last record, in Navigation mode | Ctrl + End |
| To open the selected table, query, form, report, macro, or module in Design view | Ctrl + Enter or Alt + D |
| To toggle between a custom menu bar and a built-in menu bar | Ctrl + F11 |
| To invoke a Builder | Ctrl + F2 |
| To put focus on the Procedure Box | Ctrl + 2 (then press Tab) |
| To find the next occurrence of selected text | Ctrl + F3 |
| To run code to the current insertion point and halt execution | Ctrl + F8 |
| To turn on Move mode (MOV appears in the lower right corner of the window) | Ctrl + F8 |
| To set the next statement | Ctrl + F9 |
| To display the Debug window | Ctrl + G |
| To move to the first field in the first record, in Navigation mode | Ctrl + Home |
| To display quick information | Ctrl + I |
| To list properties and methods | Ctrl + J |
| To display the Calls dialog box | Ctrl + L |
| To move to the current field in the next record | Ctrl + Page Down |
| To go right one screen | Ctrl + Page Down |
| To move to the current field in the previous record | Ctrl + Page Up |
| To go left one screen | Ctrl + Page Up |
| To select a form or report | Ctrl + R |
| To return to the last line position in the previously viewed procedure | Ctrl + Shift + F2 |
| To step out of a procedure | Ctrl + Shift + F8 |
| To clear all breakpoints | Ctrl + Shift +F9 |
| To display parameter information | Ctrl + Shift + I |
| To list constants | Ctrl + Shift + J |
| To exit the subform and move to the previous field in the main form or previous record | Ctrl + Shift + Tab |
| To complete the Visual Basic keyword | Ctrl + Spacebar |
| To cycle through the tab of each object's type | Ctrl + Tab |
| To exit the subform and move to the next field in the master form or next record | Ctrl + Tab |
| To move to the current field in the first record, in Navigation mode | Ctrl + Up Arrow |
| To display the previous procedure | Ctrl + Up Arrow |
| To cut the current line and copy it to the Clipboard | Ctrl + Y |
| To enter the selected item in a list | Ctrl + Enter or Tab |
| To move down one line | Down Arrow |
| To move to the current field in the next record | Down Arrow |
| To move to the last object | End |
| To move to the last field in the current record, in Navigation mode | End |
| To move to the last field in the current record, in Navigation mode | End |
| To open the selected report in Print Preview | Enter |
| To open the selected table or query in Datasheet view, or form in Form view | Enter |
| To run the selected macro | Enter |
| To enter the selected item and move the cursor to the next line | Enter |
| To make the list disappear | Esc |
| To turn off Move mode | Esc |
| To display context-sensitive Help about the keyword containing the insertion point | F1 |
| To bring the Database window to the front | F11 or Alt + F1 |
| To rename a selected object | F2 |
| Switch between edit mode (with insertion point displayed) and navigation mode | F2 |
| To display the complete hyperlink address for a selected hyperlink | F2 |
| To display the Object Browser | F2 |
| To find the next occurrence of the text specified in the Find or Replace dialog box when the dialog box is closed | F3 |
| To switch to Form view from form design or a form module | F5 |
| To move to the record number box; | F5 then type the record number and press Enter |
| To move to the record number box; | F5 then type the record number and press Enter |
| To continue execution of code or macro | F5 |
| To run a parameterless subprocedure containing the insertion point, from the Module window | F5 |
| To switch between the upper and lower portions of a window (Design view of tables, macros, and queries and the Advanced Filter/Sort window only) | F6 |
| To switch between the upper and lower panes | F6 |
| To cycle forward through sections | F6 |
| To check spelling | F7 |
| To step into a procedure (single step) | F8 |
| To toggle a breakpoint at the selected line | F9 |
| To move to the first object | Home |
| To move to the first field in the current record, in Navigation mode | Home |
| To move to the first field in the current record, in Navigation mode | Home |
| To move the selected column to the left one column in Move mode | Left Arrow |
| To move down one window | Page Down |
| To go down one page; at the end of the record, moves to the equivalent page on the next record | Page Down |
| To go down one screen | Page Down |
| To move up one window | Page Up |
| To go up one page; at the end of the record, moves to the equivalent page on the previous record | Page Up |
| To go up one screen | Page Up |
| Press Navigating and opening objects Press Navigate between fields and records Press To move columns | Right Arrow |
| To move the selected column to the right one column in Move mode | Shift + Ctrl + Tab |
| To cycle through the tab of each object's type right to left | Shift + Enter |
| To view a procedure definition, variable, or keyword | Shift + F2 |
| To find the previous occurrence of the text specified in the Find or Replace dialog box when the dialog box is closed | Shift + F3 |
| To reset execution of code or macro | Shift + F5 |
| To cycle back through sections | Shift + F6 |
| To step over a procedure | Shift + F8 |
| To create an instant watch for a selected expression | Shift + F9 |
| To move to the previous field | Shift + Tab |
| To enter the subform from the following field in the main form | Shift + Tab |
| To remove indentation from selected lines | Shift + Tab or Ctrl + Shift + M |
| To move to the previous field | Shift + Tab, or Left Arrow |
| To move to the next field | Tab |
| To enter the subform from the preceding field in the main form | Tab |
| To indent selected lines | Tab or Ctrl + M |
| To move to the next field | Tab, Enter, or Right Arrow |
| To move up one line | Up Arrow |
| To move to the current field in the previous record | Up Arrow |
Managing documents
| Description | Shortcut Key |
| Create a new presentation | Ctrl+N |
| Open an existing presentation | Ctrl+O |
| Save a presentation | Ctrl+S |
| Save As | F12 |
| Close a presentation | Ctrl+F4 |
| Print a presentation | Ctrl+P |
| Switch between presentations | Ctrl+F6 |
Fonts & attributes
| Change the font | Ctrl+Shift+F |
| Change the font size | Ctrl+Shift+P |
| Increase the font size | Ctrl+Shift+> |
| Decrease the font size | Ctrl+Shift+< |
| Display font dialogue box | Ctrl+T |
| Apply/remove bold | Ctrl+B |
| Apply/remove underline | Ctrl+U |
| Apply/remove italics | Ctrl+I |
| Change to upper/lowercase | Shift+F3 |
Text alignment
| Centre text | Ctrl+E |
| Left align text | Ctrl+L |
| Right align text | Ctrl+R |
| Fully justify text | Ctrl+J |
Navigating keys
| Move one word to right | Ctrl+right arrow |
| Move one word to left | Ctrl+left arrow |
| Move to end of line or last slide | End |
| Move to start of line or first slide | Home |
| Go to start of presentation | Ctrl+Home |
| Go to end of presentation | Ctrl+End |
Selecting text & objects
| Select all | Ctrl+A |
| One character left | Shift+left arrow |
| One character right | Shift+right arrow |
| One word left | Ctrl+Shift+left arrow |
| One word right | Ctrl+Shift+right arrow |
| An object | Tab or Shift+Tab |
Deleting text
| Delete one character to right | Delete |
| Delete one character to left | Backspace |
| Delete one word to left | Ctrl+Backspace |
| Delete one word to right | Ctrl+Del |
| Delete to end of line | Shift+End, Del |
| Delete to beginning of line | Shift+Home, Del |
Copying and moving text
| Cut | Ctrl+X |
| Copy | Ctrl+C |
| Paste | Ctrl+V |
Inserting symbols
| ® | (r) |
| ™ | (tm) |
| © | (c) |
Working with slide text
| Demote a paragraph | Tab |
| Promote a paragraph | Shift+Tab |
| Move paragraphs up | Alt+Shift+up arrow |
| Move paragraphs down | Alt+Shift+down arrow |
| Collapse all | Alt+Shift+1 |
| Expand all | Alt+Shift+9 |
| Hide/Show formatting | / forward slash on numeric keypad |
Slide show controls
| Go to next slide | N; Enter; Page Down |
| Go to previous slide | P; Backspace; Page Up |
| Go to first slide | Home |
| Go to Slide | No+Enter |
| Go to last slide | End |
| Black-out screen | B |
| White-out screen | W |
| Stop/start automatic slide show | S |
| End slide show | Esc |
| Change pointer to a pen | Ctrl+P |
| Change pen to a pointer | Ctrl+A |
| Hide pointer and button (temp) | Ctrl+H |
| Hide pointer & button (always) | Ctrl+L |
| Display shortcut menu | Shift+F10 |
| Display list of controls | F1 |
General
| Insert new slide | Ctrl+M |
| Activate spellchecker | F7 |
| Move to next spelling error | Alt+F7 |
| Activate thesaurus | Shift+F7 |
| Find text | Ctrl+F |
| Replace text | Ctrl+H |
| Undo last command | Ctrl+Z |
| Redo last command | Ctrl+Y |
| Insert date | Alt+Shift+D |
| Insert hyperlink | Ctrl+K |
| Duplicate a slide | Ctrl+D |
| Help menu | F1 |
| Exit | Alt+F4 |
General
| Convert html or rtf to plain text | Ctrl+Shift+O |
| Open a new item | Ctrl+N |
| Move to the beginning of an item | Ctrl+Home |
| Move to the end of an item | Ctrl+End |
| Close the selected window | Ctrl+F4 |
| Display the address book | Ctrl+Shift+B |
| Use advanced find | Ctrl+Shift+F |
| Flag for follow up | Ctrl+Shift+G |
| Next item (with open item) | Ctrl+full stop |
| Previous item (with open item) | Ctrl+comma |
| Switch case | Shift+F3 |
| Switch between the folder list and the information viewer to the right |
F6 |
| Create a folder | Ctrl+Shift+E |
| Save | Ctrl+S |
| Save and close/Send | Alt+S |
| Save as | F12 |
| Go to folder | Ctrl+Y |
| Ctrl+P | |
| Get help | F1 |
| Synchronise all folders | F9 |
| Cut | Ctrl+X |
| Copy | Ctrl+C |
| Paste | Ctrl+V |
| Undo | Ctrl+Z |
| Select all | Ctrl+A |
| Find text within a window | F4 |
| Find next | Shift+F4 |
| Find | Alt+i |
Contacts
| Create a contact | Ctrl+Shift+C |
| Create a meeting request | Ctrl+Shift+Q |
| Find a contact | F11+type name, Enter |
| Reply to a mail message | Ctrl+R |
| Reply to a mail message | Ctrl+Shift+R |
| Create a distribution list | Ctrl+Shift+L |
| Create a message | Ctrl+Shift+M |
| Check spelling | F7 |
| Forward mail | Alt+W |
| Display mail options | Alt+P |
Calendar
| Go to the first day of the current week | Alt+Home |
| Go to the last day of the current week | Alt+End |
| Go to same day of previous week | Alt+up arrow |
| Go to the same day in the next week | Alt+down arrow |
| Go to the first day of the month | Alt+Page Up |
| Go to the last day of the month | Alt+Page down |
| Go to a specific date | Ctrl+G |
| Create an appointment | Ctrl+Shift+A |
| View 1 day | Alt+1 |
| View 2 days through to 9 days | Alt+number |
| Switch to weeks | Alt+hyphen |
| Switch to months | Alt+= |
| Move between calendar, taskpad and the folder list |
F6 |
| Go to today | Alt+D |
| Go to the previous day | left arrow |
| Go to the next day | right arrow |
| Create a note | Ctrl+Shift+N |
| View large icons | Alt+R |
| View small icons | Alt+M |
| View list | Alt+L |
| Create a task | Ctrl+Shift+K |
| Create a task request | Ctrl+Shift+U |
Fonts and attributes
| Change the font | Ctrl+Shift+F |
| Change the font size | Ctrl+Shift+P |
| Apply/remove bold | Ctrl+B |
| Apply/remove underline | Ctrl+U |
| Apply/remove italics | Ctrl+I |
Managing documents
| Create a new workbook | Ctrl+N |
| Open an existing workbook | Ctrl+O |
| Save a workbook | Ctrl+S |
| Save As | F12 |
| Close a document | Ctrl+F4 |
| Display the print menu | Ctrl+P |
| Switch to next open workbook | Ctrl+F6 |
Navigating keys
| Move to next cell in row | Tab |
| Move to previous cell in row | Shift+Tab |
| Move to beginning of worksheet | Ctrl+Home |
| Move to last active cell | Ctrl+End |
| Up one screen | Pg Up |
| Down one screen | Pg Down |
| Move to next worksheet | Ctrl+Pg Down |
| Move to previous worksheet | Ctrl+Pg Up |
Editing text
| Delete one character to right | Delete |
| Delete one character to left | Backspace |
| Edit active cell | F2 |
| Cancel cell entry | Esc |
| Select entire worksheet | Ctrl+A |
| Select entire row | Shift+Spacebar |
| Select entire column | Ctrl+Spacebar |
| Cut | Ctrl+X |
| Paste | Ctrl+V |
| Hide entire row | Ctrl+9 |
| Unhide row | Ctrl+Shift+( |
| Hide entire column | Ctrl+0 |
| Unhide column | Ctrl+Shift+) |
| Format Cells command | Ctrl+1 |
| Apply general number format | Ctrl+Shift+~ |
| Apply currency style | Ctrl+Shift+$ |
| Apply percentage format | Ctrl+Shift+% |
| Apply comma style | Ctrl+Shift+! |
| Copy | Ctrl+C |
General
| Start a formula | = |
| Undo last action | Ctrl+Z |
| Redo last action | Ctrl+Y |
| Wrap text in same cell | Alt+Enter |
| Display cell formulas | Ctrl+Left Apostrophe |
| Apply outline borders | Ctrl+Shift+& |
| Remove all borders | Ctrl+Shift+_ |
| Activate spellchecker | F7 |
| Find text | Ctrl+F |
| Replace text | Ctrl+H |
| Go to command | Ctrl+G |
| Create a chart | F11 |
| Hide/display all objects | Ctrl+7 |
| Edit a cell comment | Shift+F2 |
| AutoSum a range | Alt+Equal Sign |
| Insert the date | Ctrl+Semi Colon |
| Insert columns/rows | Ctrl+Shift+Plus Sign |
| Insert a new worksheet | Shift+F11 |
| Help | F1 |
| Exit | Alt+F4 |